In business travel, you have to take into account a series of procedures and recommendations that will help you to avoid unforeseen during your stay or to solve them with greater agility. Therefore, following business travel tips are important to make trips effective. The difference between a business trip and one for pleasure is clear. It is true that more and more workers and companies opt for leisure, a trend that introduces leisure plans to business trips. Planning the schedule, rest, communications, and security will also contribute to the success of your trip and, why not, your work it.
9 Successful Business Travel Tips
1. Gather the necessary documentation
A business trip can arise as an unforeseen in your agenda. So, try to always have in force both the ID and the passport. Also inquire if the country or countries to which you are going to travel require a visa and what documents and information you need to provide in order to obtain the same (duration of stay, number of entries and exits to the country, reason for travel, work contract, destination, expiration date and blank passport etc.). If you are going to drive during your trip, try to also have the driver’s license in order. Inquire if it is necessary to make an exchange for the country to which you are traveling.
2. Learn about the destination
In addition to collecting travel documents such as the visa or passport, it is advisable to inform you about other aspects related to the destination to which you are traveling. Some of them may even be important to the success of your business trip.
In any trip abroad is an important requirement to know the state of safety. Whether you need to be given a vaccine or determined if there are different laws to your country in terms of driving, communication, entry of drugs, etc.
Also, be aware of practical aspects such as quality of health, use of plug adapters, 4G coverage or WiFi, how to change the currency, pay or withdraw money, how to move, etc.
3. Gather information about the custom and culture
Knowing and adapting to the customs and culture of the country can be a point in your favor when it comes to relating to those people you are going to work with or negotiate with. We are referring to the fact that before making your trip, ask questions about what time the country has, how to dress, what to eat, the character of its inhabitants and how to greet or interact with them, etc. Nor will it be wrong for you to learn basic words from the target language, such as greetings or treatments. This business travel tips will give you ease in business dealings.
4. Choose and do the correct way to carry the laptop on the plane
Packing the suitcase for a business trip is far from the one we prepare when we leave on vacation, where we put the comfortable clothes.
Consult with your company the dimensions and maximum weights of the luggage to be checked in and the carry-on luggage and other packages in the cabin allowed. If you carry valuable electronic devices or documents with important information in your briefcase or trolley, choose a material in which they are well protected and have a security lock or password. In addition, it opts for a format that allows you to move throughout the day with maximum comfort.
5. Selection of clothes to wear
With regard to the number of suits and clothes to wear, keep in mind how many days you are going to travel and the number and type of events or work meetings you will have, in case you have to put clothes more suitable for a dinner, for example. A pair of dark and smooth color suits will allow you to combine them with different shirts and ties. With regard to shoes, take some formal and basic (black lace or moccasin or medium heel) and if you can afford to take them already during the trip to save weight and space in the luggage, much better.
6. Utilize the space of suitcase
The order of placement of the garments in the suitcase also influences. Start by distributing the protected shoes with a bag to the bottom of the suitcase. Within the same, you can introduce, also wrapped in cloth or plastic, folded socks or small objects like jewelry, handkerchiefs or underwear. Continue to take advantage of the base of the suitcase to place other items of weight, such as the bag, in a bag to avoid spills, and articles or resistant articles such as belts, pajamas, underwear, sweatshirts, T-shirts, jackets or jeans. These garments can be rolled up instead of folded to make better use of the space.
Above, folded pants in two or three times and jerseys more delicate but is less susceptible to wrinkling. Finally, put the shirts folded as follows: stretch the garment by leaning its front on the bed, fold the sleeves inward, so that the blouse is made a rectangle. Turn it over and insert it into the suitcase.
With regard to delicate jackets, it is best to turn it so that the lining is facing outwards and folding it vertically, shoulder to shoulder, avoiding if it is possible to bend the bottom. Try to carry a suitcase with a large front pocket to introduce delicate but firm clothing when folded, such as pants, cardigans.
Once you have unpacked the suitcase or the clothes carrier if there is a specially wrinkled garment, and if you want to do without the ironing service of the hotel. The idea is to hang the clothes on hangers and place them in the bathroom so that the steam generated by the hot water of the shower soothes them.
7. Choose the hotel well
The space in which you stay during your business trip will surely not just be a place to rest, as you may need to work or keep some interviews in it.
The location of the hotel is one of the most important criteria that you should keep in mind when booking one or the other. Since it will be the place from which you often travel to go to your work commitments. Therefore, make sure that you are close or well connected with your work center or with the airport or train station.
Remember that the category of hotels varies by country. Be aware of the quality of the facilities and services of the hotel before booking, especially those that may affect your comfort and your needs as a worker in the accommodation itself. For this reason, it is important to check that the hotel has a good WIFI connection, rooms, equipment and staff that can help you in the event of a meeting, parking, room service in case you have to snack something in hours when it is not open restaurant or dining room, laundry and ironing service, gym or spa if you want to relax, etc.
Be wary of unforeseen events on your agenda. You may cancel or modify a visit or meeting and that affects the date and time of the reservations of the means of transport or accommodation. Therefore, try to book with flexible rates that allow you to cancel with the maximum reimbursement of possible expenses or change them without cost.
8. Stay connected as you prepare for a business trip
Having a laptop, smartphone, tablet or any electronic device with the possibility of Internet connection to work during your business trip is essential. These will also give you the possibility to keep in touch with your company and the people you are going to work with. Therefore, consider whether it is convenient to contract an international call and data plan with your company before leaving or, instead, acquire a terminal or activate a tariff in the country of destination.
Do not forget to put in the suitcase the cables, batteries, and chargers of all those terminals, as well as the data storage devices that you are going to use (portable hard disk, pen drive, etc.). Keep the passwords of your accounts in hand the cloud in case you have to store or recover files and look at the possibility of installing a digital certificate in your browser in case you have to do some administrative procedure once outside your home country.
9. Be wary while using the internet
A very important business travel tips for you is getting alert while using internet abroad. When using these devices and connecting them to the Internet, it is advisable to take certain security measures. As you may possibly store and work with important or confidential information. Therefore, avoid using public computers or connect to public WiFi networks (if you do, that are official and secure, with WPA2 password) in order that only you or those authorized persons access your files and data. You see from time to time doing backups in the cloud so you do not lose the information. Some terminals allow you to activate the location so you know where you are in case you lose them.